Ratifying the board’s decisions

At some point during the AGM, usually after the President's address, the Chair may make a motion for the meeting to approve all of the actions taken by the Board of Directors for and on behalf of the corporation since the last AGM.

If there is an objection, the Chair may say that this is merely a housekeeping resolution. It is no such thing.

If passed, this resolution means that the owners give their approval to all decisions made by the board since the last AGM which is no mean trick since unless the owners read the minutes of all the board meetings that were held since the last AGM, it would be impossible for them to know what decisions they are being asked to give their blessings to.

May be used in court
The board can use this resolution against any owners who sue the board. This statement is paragraph [8] of a court ruling where a group of owners sued their board for passing a special assessment.

At the Board’s Annual General Meeting on May 30, 2011, the unit owners ratified, over the appellants’ objection, all of the actions taken by the Board of Directors for and on behalf of Metropolitan Toronto Condominium Corporation 626 for the year ending December 31, 2010. 

Opposing this motion
There are two grounds for opposing this motion. One is technical. If the motion was not included in the agenda included in the AGM package, you can argue that it cannot be raised at the AGM.

A very practical objection is that if the owners do not know what actions the board took since the last AGM, then it is unreasonable for the owners to give blanket approval for their actions.

The minutes for all of the board meetings should have been included in the AGM package so the owners could see if the board's actions is worthy of being ratified by the owners.

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