Meeting minutes




The meeting minutes should state:

•	The date, the starting and finish times and where the meeting took place
•	Who was in attendance and if anyone left the meeting early, the time they left needs to be recorded.
•	Who was the chair and the secretary.
•	List of the resolutions that were passed.
•	List of the other business conducted.
•	The minutes need to be signed by the chair of the meeting.

The minutes are a formal record of the board's deliberations and needs to accurately record the discussions and decisions on material issues.

It is important that all directors who were present at the meeting should carefully review the minutes before they are approved.

Conflict of interest
Any and all directors who has a material interest in a proposed contract is under a statutory obligation to disclose that interest at the board meeting when the contract is first considered.

Such disclosure needs to be recorded in the minutes. (Rule # 46)

Examination of minutes
Board minutes are open to examination by any owner who requests to view them. Past minutes are also open to examination by any director who wishes to determine how and why certain decisions were made.

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