Duties of the officers

Besides the directors, the corporation's board relies on its officers. The president must be a director but all of the other officers are not required to be an elected director. One person can assume the duties of more than one officer.

Duties of the president
The president presides over the board and owner meetings. The president may appoint a different person, usually a lawyer or the property company's district manager, to chair meetings on his behalf.

The chair of the board meeting must preside at the meeting in a proper manner and allow questions to be asked and be answered. In extreme cases, where the chair fails to do so and he meeting outcome was affected, a judge may set the meeting aside.

The president should be seeking consensus when chairing the meeting.

Duties of the secretary
To prepare for board meetings the secretary shall:
Assemble all the agenda material including the draft minutes from the previous meeting.
Prepare the meeting notice and fix the date of the meeting if there are no pre-set dates.
Prepare the agenda for the meeting and arrange for the meeting room.
Attend the board meetings and take notes of the proceedings.
Draft minutes of the meeting.

Duties of the treasurer
The duties of the treasurer are not spelled out in the Act or in Nathan's meeting rules. The duties should be spelled out in the by-laws even if your corporation merges the secretary and treasurer roles into a secretary-treasurer position.

However, the name itself gives us a clue to what the treasurer's duties are; he is in charge of the corporation's treasure.

So, in my opinion, he should be monitoring the monthly statements that the directors receive from management to see if anything looks amiss, comparing actual spending against the budget and checking invoices against the work orders before signing the cheques.

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