1. |
Book a suitable room if the
board will not allow the meeting to be held in the condo's party room. If the party room will be used, are there sufficient chairs or do some have to be rented? Will you need to rent a sound system? |
2. |
Arrange for security. (If it is
thought that it is necessary.) |
3. |
Decide on who will chair the
meeting. I strongly suggest that the requistionists hire a condo lawyer
for this position. |
4. |
Hire a professional recording
secretary for the meeting. |
5. |
Send out a notice to all owners
stating the date, time and place of the meeting, the meeting's purpose
and request that all owners who wish to run for a position on the board
to submit their names and a one-page resume that will be included in
the special owners meeting package. |
6 |
Prepare and mail out the special
owners meeting package. |
7. |
Select
and train volunteers to man the registration desk. I strongly suggest
hiring an experienced condo property manager, or an consultant, to
assist
with this important function. |
8. |
Have a suitable ballot box,
pens, paper and ballots at the registration desk. |
9. |
Follow all the meeting
requirements and deadlines as stated in the Act. |